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Withdraw or archive a policy
Read the lifecycle effect before making a policy unavailable.
For HR administrator
Where to start
- Open Policy management and the intended policy or version.
What to do
- 01
Check the version and its current state.
- 02
Choose the available withdrawal or archive action and read its confirmation.
- 03
Confirm only the authorised change, then verify the status and retained history.
What happens next
Withdrawal and archive are different lifecycle actions; retained history remains separate from current publication.
If you need help
Do not archive solely to test the button. Make sure employees have the replacement guidance or appropriate communication.
Is a withdrawn version still a current instruction?
Treat the published/current state separately and check with the policy owner.